Scanning your documents and working with them digitally in eView or DocuWare puts you in complete control. 13 GDPR – Information to be provided where personal data are collected from the data subject; Art. Records which have been subject to an appraisal process and deemed to be worthy of permanent preservation, have been accessioned by an archive service or which have been identified as such by the record creator are likely to considered as of ‘enduring value’. Hut Six trains, tests and tracks your organisation’s security Wikipedia states "The retention period of information is an aspect of records and information management (RIM) and the records life cycle. Click for our DocuWare brochure & contact us for info. Is GDPR just an IT problem? Paper documents can get into the wrong hands easily and this could easily become a data breach. according to specific criteria” and, thus, subject to the GDPR. The legislation does not allow for grandfathering of previously collected data, unless that data was collected under conditions which would now pass GDPR compliance tests. Please define the paper size requirement for the job. Records of your information processing methods, for example, can be summarized to show compliance with the Regulation. As with many legal and legislative matters, before we can answer as seemingly simple questions, such as does GDPR cover paper records? This information must be recorded and maintained. Information is also provided on some of the common pitfalls and problems encountered What doesn't seem to have been highlighted clearly enough and which should be a cause for concern for businesses are their paper files. The following are a few examples of common situations in which paper records are arguably governed by the … However, now that the GDPR has come into force it makes more sense now than ever to adopt a paperless strategy. The GDPR states "Personal data must be kept in a form that permits identification of data subjects for no longer than is necessary for the purposes for which the personal data is processed. Manchester Head Office: 0333 043 5498 A. the data subject). These requirements force companies to take data breaches seriously and implement security measures to protect its data subjects. In submitting this form I agree that Restore may process my data in accordance with Restore's privacy policy. All paper files containing personal information are required to be secured against, unlawful destruction and unauthorised, unrecorded access. Files can be scanned in Black & White, Colour or as a 'Mixture' of formats. 14 GDPR – Information to be provided where personal data have not been obtained from the data subject; Art. This means that if data breaches remain at 2015 levels, the fines paid to the European regulator could see a near 90-fold increase, from £1.4bn in 2015 to £122bn, the PCI SSC calculated, based on the maximum fine of 4% of global turnover. Rather email or telephone us directly? British edica ssociaton Access to health records 3 4. Employees regularly make printed copies of digital files, but if a digital file is destroyed and a paper version is sat in a folder somewhere then potentially your compliance with the GDPR is affected. It identifies the duration of time for which the information should be maintained or "retained", irrespective of format (paper, electronic, or other).". 9. Contact us today to arrange a free consultation: gdpr@restoredigital.co.uk. Do I need to register with the ICO? The GDPR states that data privacy is an important human right, and in this data‐driven world, companies need to pay attention to data protection and data privacy. GDPR focus is often placed on cyber security threats, server hacks, database vulnerabilities and data stored on and transmitted between servers and networks. The right to erasure (the right to be forgotten) states that "The broad principle underpinning this right is to enable an individual to request the deletion or removal of personal data whether there is no compelling reason for its continued processing.". This time limit shortens to one month under the GDPR. Configure the options for how we process your data. By now all businesses should have a good grasp of the fact that the GDPR has a huge impact on the way they manage, use and store data. Importantly, though how personal data is being stored makes the applicability of the GDPR debatable, the UK’s DPA 2018 should always be considered when handling, storing, or processing personal data in any format or manner. GDPR makes data subjects' rights explicit. 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